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  • Writer's pictureAhsan Malyk

How To Submit A Claim To Health Insurance?

The last thing you want to worry about when you or a loved one is ill and needs medical attention is making an insurance claim. Health care can be confusing, jargon-filled, and can involve a significant amount of paperwork. Your insurance provider may deny your claim if you don't cross all of your Ts and dot all of your Is.


How would you know if you're filing a claim properly if you do learn that you must do so? Okay. Breathe in deeply. Let's go over the steps for submitting an insurance claim form.


How to submit a claim for insurance


Usually, you don't even notice the claim when you receive medical attention. For instance, if you have a sinus infection, phone your doctor, make an appointment, go in for a fast checkup, and possibly get an antibiotic prescription. Your co-payment is made, and you are then released to leave. The medical practice's billing department completes a CMS-1500 form, sometimes called a "pink sheet" due to its distinctive color. The last you know of it is when they send it to your insurance provider.


Well, that's how things typically go. You might need to submit an insurance claim form, depending on your health insurance plan and the services you receive.


Consider the following scenario: Your family and you travel to another state for a lengthy ski weekend. You hit that mogul one day while gliding down the slopes and you were going just a little bit too quickly. Your leg is broken when you fall. After a brief ambulance ride to the emergency room, you are given a cast, an X-ray, and a set of crutches.


Oh, and the small-town hospital is outside of your network and won't accept the insurance you have from three states away, so you also get a hefty bill. It will be necessary for you to submit a health insurance claim form. This is what you require:


1. Claim form


A health insurance claim form ought to be available on your insurance provider's website. This particular claim form will be unique to your health plan. They'll be able to submit the claim online, which is convenient. You should be ready to print the claim form, though, and mail it in as well. You might need to include the following information on the form:


  • Your group plan number, member number, or insurance policy number,

  • the name of the person undergoing medical care (you, your spouse, your child or anyone covered under your plan).

  • Whether you have coinsurance or dual coverage,

  • The diagnosis and treatment plan (like an injury, illness or preventive care)


If you have a work-related accident that is covered by workers' compensation, you might need to do a tonne of extra paperwork and work with an insurance provider other than your regular health insurance provider. You should speak with your human resources person or get legal advice from a workers' compensation expert.


This also holds true whether you sustain injuries as a result of someone else's carelessness or in a car accident (like if you slip and fall on a wet surface inside of a business). It helps to have someone on your side because these cases can become very complex.


2. A detailed invoice and receipts


This is crucial. An itemised invoice from your provider is a necessary. It should describe each service your doctor rendered in detail and including details like:


  • Examinations

  • such as blood testing or urine tests

  • imaging tests such as X-rays, MRIs, and CT scans

  • medication given out

  • Surgery

  • cardiovascular examinations such as echocardiograms and EKGs

  • durable medical supplies such as braces or crutches


In other words, you must mention anything on the list if the doctor bills for it. The ICD-10 code for each procedure should be included with each item, which should be on a distinct line.


3. All things should be copied.


Every single document you obtain should be duplicated and placed in a file designated solely for your claim. To make it simple to discover everything you might need later, you should keep everything in one location. Insurance claim forms are sometimes rejected or misplaced and are frequently the target of fraud. So disagreements may arise. A lifesaver is being able to swiftly and simply refer to your papers.


When everything is ready, you should submit your claim. You can typically do this online. But occasionally you might need to mail in a claim form. Call your insurance provider. You should be able to follow them as they guide you through the submission procedure.


Every single document you obtain should be duplicated and placed in a file designated solely for your claim. To make it simple to discover everything you might need later, you should keep everything in one location. Sometimes insurance claim forms are rejected or misplaced.


How to proceed if your claim is rejected


Okay, you did everything correctly. You've submitted everything in, dotted all your I's and crossed all your T's, and spoken to customer support. But after a few weeks, you receive a form called an Explanation of Benefits informing you that your claim has been rejected. Or perhaps a portion of the claim was authorised and paid in part by your insurance company, but a different portion was rejected.


Don't forget to breathe! It's alright. Not to worry. Contrary to what you might expect, this occurs frequently. There are several explanations for why insurance companies reject claims. These might consist of:


Coding mistakes: Each diagnosis that a physician determines you require has an ICD-10 code (short for International Statistical Classification of Diseases and Related Health Problems, 10th Revision). For billing and keeping track of illnesses and treatments, utilise the ICD-10 code. 2 A provider's claim will be denied if they submit a billing for a procedure or therapy that isn't related to a specific condition.

Failure to obtain prior authorization: Before performing some treatments—typically major, expensive procedures like operations or specific diagnostic exams like MRIs or colonoscopies—the practitioner must obtain prior authorisation from your insurance company. This is frequently unrealistic or impossible, mainly because the situation is urgent and there isn't enough time to obtain permission. These can always be challenged.

Another frequent one is missing or erroneous information: it typically involves the absence of papers like a medical report. Therefore, it's critical to gather all pertinent information.

Medically useless or experimental treatments: Because they don't believe the treatment is genuinely necessary to make a patient well, insurance companies may reject a claim. Surgical techniques to treat abnormalities like varicose veins or a deviated septum are frequent operations that could be rejected. As a "cosmetic" surgery that isn't normally covered by insurance, a claims adjustor may examine the claim and refuse it.

Your insurance does not cover this treatment: Carefully read your policy. Certain treatments can simply not be covered depending on your policy and amount of coverage.


What then should you do if a claim is rejected?


There is always a procedure for appealing. Just make sure all of your paperwork is in order, including any call records. Include a reference number, the date, and the time of the phone call if you're recording it (if available). Always note the person name who you spoke with.



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